If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process. For details about data sources, see Data sources you can use for a mail merge. Excel or Outlook. If you know you'll be using Excel or Outlook as the source of your data, see: Mail merge using an Excel spreadsheet. Click in your document where you want to add the mail merge field. Click the arrow next to Insert Merge Field, and then click the field name. If you don't see your field name in the list, click the Insert Merge Field button. Click Database Fields to see the list of fields that are in your data source. Click the field you want to add.
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Go to Mailings > Address Block. Choose a format for the recipient's name In the Insert Address Block dialog box. For more info, see Insert Address Block. Choose OK. Choose Greeting Line. Select the format you want to use in the Insert Greeting Line dialog box. For more info, see Insert Greeting Line. Select OK to insert the greeting line field.. Under the first section that says Select document type, choose Letters. You can choose E-mail messages if you want to send your letter via an email. Then click Next: Starting document at the bottom to continue. On the following screen, Word will ask what document you want to use for mail merge.
